Meeting Rooms

Reserve a Meeting Room

 

Dawson Springs

Calendar is loading...
- Available
25
- Booked
25
- Pending
25
- Partially booked

Please read the Dawson Springs Branch Library Katherine Barnett Meeting Room Policy and Guidelines before completing this application. Fields marked with an asterisk (*) are required.

*Organization / Group Name (Enter N/A if not applicable):

*Contact Person:

*Phone Number:

Email:

*Nature of use of meeting room:

Would you like to request the use of any library audio-visual equipment? If yes, please specify which equipment (Note that the Katherine Barnett Meeting Room already contains a TV with a VCR/DVD player):
 None Digital Projector (HDMI input) Projector Screen

Any other comments:


*The Library charges for use of the Katherine Barnett Meeting Room: $50 deposit (due no later than three (3) days before the event) plus rental fee of $25 for 1-3 hours, $35 for 3-5 hours, or $50 for 5+ hours (due no later than date of key pick-up).
 I understand and agree to pay the required amount


*I acknowledge that this meeting must be free and open to the public, including media.
 I agree

*I have read and will comply with the Dawson Springs Branch Library Katherine Barnett Meeting Room Policy and Guidelines and HCMPL's Code of Conduct. I understand that the Library may revoke permission for any entity to use any of its meeting rooms at the discretion of the Director or Assistant Director/Branch Librarian, or due to violation of established policies and procedures, including HCMPL's Code of Conduct.
 I agree

*I understand that trash will need to be removed at end of my event and I agree to leave the room in the condition in which I found it.
 I agree

*I agree to indemnify, defend, and hold harmless the Hopkins County - Madisonville Public Library, their trustees, employees, and agents, from and against any and all claims, losses, damages, judgments, costs, and expenses (including attorneys' fees and expenses) arising out of my use of the meeting room, including damages to or harm arising from my use of other areas of the premises in connection with my use of the room.
 I agree

Madisonville Room A

Calendar is loading...
- Available
25
- Booked
25
- Pending
25
- Partially booked

Please read the Main Library Meeting Room Policy and Guidelines before completing this application. Fields marked with an asterisk (*) are required.

*Organization / Group Name (Enter N/A if not applicable):

*Contact Person:

*Phone Number:

Email:

Purpose of Organization / Group:

*Purpose of Meeting:

*Expected attendance:

Target Audience:
 All Ages Children Teens Adults Seniors

Would you like to request the use of any library audio-visual equipment? If yes, please specify which equipment (Note that A/V equipment is offered on a limited basis and not guaranteed):
 None Digital Projector (HDMI input) Projector Screen Sound System TV (HDMI input)

Limited food and drink may be permitted upon special request. Would you like to request permission to serve food and/or beverages?

If yes, please specify what food and/or beverages you plan to serve (Note that alcoholic beverages are never permitted, nor are any open flames or heating elements):

Any other comments:


*I acknowledge that this meeting must be free and open to the public.
 I agree

*I have read and will comply with the Library's Meeting Room Policy and Guidelines and HCMPL's Code of Conduct. I understand that the Library may revoke permission for any entity to use any of its meeting rooms at the discretion of the Director or Assistant Director/Branch Librarian, or due to violation of established policies and procedures, including HCMPL's Code of Conduct.
 I agree

*When finished, I will return the meeting room to the condition in which I found it.
 I agree

*I agree to indemnify, defend, and hold harmless the Hopkins County - Madisonville Public Library, their trustees, employees, and agents, from and against any and all claims, losses, damages, judgments, costs, and expenses (including attorneys' fees and expenses) arising out of my use of the meeting room, including damages to or harm arising from my use of other areas of the premises in connection with my use of the room.
 I agree

Madisonville Room B

Calendar is loading...
- Available
25
- Booked
25
- Pending
25
- Partially booked

Please read the Main Library Meeting Room Policy and Guidelines before completing this application. Fields marked with an asterisk (*) are required.

*Organization / Group Name (Enter N/A if not applicable):

*Contact Person:

*Phone Number:

Email:

Purpose of Organization / Group:

*Purpose of Meeting:

*Expected attendance:

Target Audience:
 All Ages Children Teens Adults Seniors

Would you like to request the use of any library audio-visual equipment? If yes, please specify which equipment (Note that A/V equipment is offered on a limited basis and not guaranteed):
 None Digital Projector (HDMI input) Projector Screen Sound System TV (HDMI input)

Limited food and drink may be permitted upon special request. Would you like to request permission to serve food and/or beverages?

If yes, please specify what food and/or beverages you plan to serve (Note that alcoholic beverages are never permitted, nor are any open flames or heating elements):

Any other comments:


*I acknowledge that this meeting must be free and open to the public.
 I agree

*I have read and will comply with the Library's Meeting Room Policy and Guidelines and HCMPL's Code of Conduct. I understand that the Library may revoke permission for any entity to use any of its meeting rooms at the discretion of the Director or Assistant Director/Branch Librarian, or due to violation of established policies and procedures, including HCMPL's Code of Conduct.
 I agree

*When finished, I will return the meeting room to the condition in which I found it.
 I agree

*I agree to indemnify, defend, and hold harmless the Hopkins County - Madisonville Public Library, their trustees, employees, and agents, from and against any and all claims, losses, damages, judgments, costs, and expenses (including attorneys' fees and expenses) arising out of my use of the meeting room, including damages to or harm arising from my use of other areas of the premises in connection with my use of the room.
 I agree

Meeting Room Policies

Click here to view or download a PDF copy of the Main Library Meeting Room Policy and Guidelines

Click here to view or download a PDF copy of the Dawson Springs Branch Library Katherine Barnett Meeting Room Policy and Guidelines

 

Meeting Room Application

To reserve your meeting room date please select a meeting room to the left, select the date of your requested meeting, and fill out the form. Required fields are marked with an asterisk (*). Or if you wish to fill out a paper form, please download the application form from one of the links below and return it completed to the appropriate email address or to the front desk of the appropriate branch.

Your meeting room request will not receive final approval until we receive the applicant’s signature. If you are submitting your application through the digital form, a printed copy will be saved at the circulation desk and must be signed by the applicant prior to the time of the requested meeting. If you are booking the meeting room at the Dawson Springs branch, you will not receive final approval until we have received final payment.

 

Not sure how to fill out the meeting room application through the website? CLICK HERE for instructions.

 

Or you can view and download the paper applications here:

Main Library Meeting Room Reservation Application
(Send to circulation@publiclibrary.org)

Dawson Springs Meeting Room Reservation Application
(Send to branchlibrary@publiclibrary.org)